Property Administrator

Reporting to the Property Manager, the Property Administrator is responsible to provide support for all aspects of day-to-day administrative activities for the portfolio(s).

Key Responsibilities:

  • Provide a high level of customer service to all clients, colleagues, tenants requiring assistance this includes verbal and written communication;
  • Maintain and keep accurate all tenancy information
  • Prepare and distribute correspondence to tenants.
  • Responsible/accountable for rent collection, cheque posting, and application of money to tenant accounts.
  • Responsible/accountable for reviewing monthly recurring billings.
  • Report weekly on status of account receivables.
  • Prepare Rental Letters.
  • Liaise with tenants and accounting regarding accounts receivable matters.
  • Process invoices including matching, coding invoices to comply with budget schedules, and compiling and verifying batches submitted to Regional Accounting.
  • Monitor and track vacant unit utility accounts.
  • Process all cheques, invoices, and related reports and systems as assigned.
  • Complete all administrative functions relating to property management as specified.
  • Read and understand leases to ensure accurate information is received and maintained.
  • Record, update, and maintain insurance coverage.
  • Maintain, track and report on work order status in maintenance reporting software system
  • Liaise with tenants and contractors as required or directed.
  • Other duties as directed by the Property Manager.
  • Complete understanding and adherence to the Environmental Policy, the Code of Conduct, and other policies and procedures relevant to the position as prescribed from time to time




  • 2+ years’ experience in property management. Experience with accounts receivable and asset
  • Post-secondary education in business, accounting or finance is an asset.
  • RPA designation in process an asset
  • Superior oral and written communication and presentation skills
  • Ability to develop and sustain cooperative working relationships with owners, tenants and team members
  • Ability to exercise confidentiality; professional phone manner, self-motivated team player with good conflict-resolution skills
  • Ability to allocate one’s time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes; a highly organized individual who has an eye for detail and accuracy
  • Intermediate to advanced skills in Microsoft Office, Word and Excel; intermediate knowledge of accounting system